DATA PRIVACY NOTICE
The Parochial Church Council (PCC) of St Stephen, Soundwell and its Incumbent/Vicar
1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can
be by the information alone or in conjunction with any other information in the data controller’s
possession or likely to come into such possession. The processing of personal data is governed by
the General Data Protection Regulation (the 'GDPR').
2. Who are we?
The PCC of St Stephen Soundwell and its Incumbent/Vicar are the data controllers
(contact details below). This means they decide how your personal data is processed and for what
purposes.
3. How do we process your personal data?
The PCC of St Stephen Soundwell and its Incumbent/Vicar complies with its obligations
under the 'GDPR' by keeping personal data up to date; by storing and destroying it securely;
by not collecting or retaining excessive amounts of data; by protecting personal data from loss,
misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures
are in place to protect personal data.
We use your personal data for the following purposes:
To enable us to provide a voluntary service for the benefit of the public in a particular
geographical area to enable us to carry out our duties as a PCC and Incumbent/Vicar
To administer membership records;
To fundraise and promote the interests of the charity;
To manage our employees and volunteers;
To maintain our own accounts and records (including the processing of gift aid
applications);
To inform you of news, events, activities and services running at St Stephens;
To share your contact details with the Diocesan office so they can keep you informed about
news in the diocese and events, activities and services that will be occurring in the diocese
and in which you may be interested.
4. What is the legal basis for processing your personal data?
Explicit consent of the data subject so that we can keep you informed about news, events,
activities, fundraising and services and process your gift aid donations and keep you informed
about diocesan events.
Processing is necessary for carrying out obligations under employment, social security or social
protection law;
Processing is carried out by a not-for-profit body with a political, philosophical, religious or
trade union aim provided: -
o the processing relates only to members or former members (or those who have regular
contact with it in connection with those purposes); and so there is no disclosure to a third party
without consent.
5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other
members of the church in order to carry out a service to other church members or for purposes
connected with the church. We will only share your data with third parties outside of the parish
with your consent.
6. How long do we keep your personal data1?
We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your
Parish Records” which is available from the Church of England website [see footnote for link].
Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated
paperwork for up to 6 years after the calendar year to which they relate; and parish registers
(baptisms, marriages, funerals) permanently.
7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your
personal data: -
The right to request a copy of your personal data which the PCC of St Stephen Soundwell
and its Incumbent/Vicar holds about you;
The right to request that the PCC of St Stephen Soundwell and its Incumbent/Vicar
corrects any personal data if it is found to be inaccurate or out of date;
The right to request your personal data is erased where it is no longer necessary for the
PCC of St Stephen Soundwell and its Incumbent/Vicar to retain such data;
The right to withdraw your consent to the processing at any time
The right to request that the data controller provide the data subject with his/her personal
data and where possible, to transmit that data directly to another data controller, (known
as the right to data portability), (where applicable) [Only applies where the processing is
based on consent or is necessary for the performance of a contract with the data subject
and in either case the data controller processes the data by automated means].
The right, where there is a dispute in relation to the accuracy or processing of your
personal data, to request a restriction is placed on further processing;
The right to object to the processing of personal data, (where applicable) [Only applies
where processing is based on legitimate interests (or the performance of a task in the
public interest/exercise of official authority); direct marketing and processing for the
purposes of scientific/historical research and statistics]
The right to lodge a complaint with the Information Commissioners Office.
8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice,
then we will provide you with a new notice explaining this new use prior to commencing the
processing and setting out the relevant purposes and processing conditions. Where and whenever
necessary, we will seek your prior consent to the new processing.
9. Contact Details
TO exercise all relevant rights, queries or complaints please in the first instance contact the Church
Office on [email protected] or 0117 956 6257.
Alternatively the Incumbent/Vicar: [email protected] or 0117 957 4297.
You can contact the Information Commissioners Office on 0303 123 1113 or via email
https://ico.org.uk/global/contact-us/email/
or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF
Details about retention periods can currently be found in the Record Management Guides
located on the Church of England website at:
https://www.churchofengland.org/aboutus/structure/churchcommissioners/administration/librariesandarchives/
recordsmanagementguides.aspx
The Parochial Church Council (PCC) of St Stephen, Soundwell and its Incumbent/Vicar
1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can
be by the information alone or in conjunction with any other information in the data controller’s
possession or likely to come into such possession. The processing of personal data is governed by
the General Data Protection Regulation (the 'GDPR').
2. Who are we?
The PCC of St Stephen Soundwell and its Incumbent/Vicar are the data controllers
(contact details below). This means they decide how your personal data is processed and for what
purposes.
3. How do we process your personal data?
The PCC of St Stephen Soundwell and its Incumbent/Vicar complies with its obligations
under the 'GDPR' by keeping personal data up to date; by storing and destroying it securely;
by not collecting or retaining excessive amounts of data; by protecting personal data from loss,
misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures
are in place to protect personal data.
We use your personal data for the following purposes:
To enable us to provide a voluntary service for the benefit of the public in a particular
geographical area to enable us to carry out our duties as a PCC and Incumbent/Vicar
To administer membership records;
To fundraise and promote the interests of the charity;
To manage our employees and volunteers;
To maintain our own accounts and records (including the processing of gift aid
applications);
To inform you of news, events, activities and services running at St Stephens;
To share your contact details with the Diocesan office so they can keep you informed about
news in the diocese and events, activities and services that will be occurring in the diocese
and in which you may be interested.
4. What is the legal basis for processing your personal data?
Explicit consent of the data subject so that we can keep you informed about news, events,
activities, fundraising and services and process your gift aid donations and keep you informed
about diocesan events.
Processing is necessary for carrying out obligations under employment, social security or social
protection law;
Processing is carried out by a not-for-profit body with a political, philosophical, religious or
trade union aim provided: -
o the processing relates only to members or former members (or those who have regular
contact with it in connection with those purposes); and so there is no disclosure to a third party
without consent.
5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other
members of the church in order to carry out a service to other church members or for purposes
connected with the church. We will only share your data with third parties outside of the parish
with your consent.
6. How long do we keep your personal data1?
We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your
Parish Records” which is available from the Church of England website [see footnote for link].
Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated
paperwork for up to 6 years after the calendar year to which they relate; and parish registers
(baptisms, marriages, funerals) permanently.
7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your
personal data: -
The right to request a copy of your personal data which the PCC of St Stephen Soundwell
and its Incumbent/Vicar holds about you;
The right to request that the PCC of St Stephen Soundwell and its Incumbent/Vicar
corrects any personal data if it is found to be inaccurate or out of date;
The right to request your personal data is erased where it is no longer necessary for the
PCC of St Stephen Soundwell and its Incumbent/Vicar to retain such data;
The right to withdraw your consent to the processing at any time
The right to request that the data controller provide the data subject with his/her personal
data and where possible, to transmit that data directly to another data controller, (known
as the right to data portability), (where applicable) [Only applies where the processing is
based on consent or is necessary for the performance of a contract with the data subject
and in either case the data controller processes the data by automated means].
The right, where there is a dispute in relation to the accuracy or processing of your
personal data, to request a restriction is placed on further processing;
The right to object to the processing of personal data, (where applicable) [Only applies
where processing is based on legitimate interests (or the performance of a task in the
public interest/exercise of official authority); direct marketing and processing for the
purposes of scientific/historical research and statistics]
The right to lodge a complaint with the Information Commissioners Office.
8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice,
then we will provide you with a new notice explaining this new use prior to commencing the
processing and setting out the relevant purposes and processing conditions. Where and whenever
necessary, we will seek your prior consent to the new processing.
9. Contact Details
TO exercise all relevant rights, queries or complaints please in the first instance contact the Church
Office on [email protected] or 0117 956 6257.
Alternatively the Incumbent/Vicar: [email protected] or 0117 957 4297.
You can contact the Information Commissioners Office on 0303 123 1113 or via email
https://ico.org.uk/global/contact-us/email/
or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF
Details about retention periods can currently be found in the Record Management Guides
located on the Church of England website at:
https://www.churchofengland.org/aboutus/structure/churchcommissioners/administration/librariesandarchives/
recordsmanagementguides.aspx
